Big Change for Florida Landlords and Tenants: Email Notices Allowed Starting July 2025

A significant update to Florida landlord-tenant law is coming soon. Starting July 1, 2025, landlords and tenants across Florida can send and receive legal notices by email, as long as both parties agree in writing.

This change comes from a new law, Section 83.505 of the Florida Statutes, and it reflects Florida's push to modernize rental communication. Until now, notices like lease terminations, rent demands, or deposit claims had to be delivered in person or by mail. With this update, email becomes a valid legal option if properly documented.

How It Works

Under the new law, email can only be used for official notices if the landlord and tenant both sign a written agreement, known as an addendum, attached to the lease. This agreement must include:

• The email address each party will use

• A statement making it clear that email communication is optional

• Instructions on how to opt out or update the email address at any time

Once this addendum is signed, email notices are legally effective as soon as they are sent, unless the message bounces back.

What Can Be Sent by Email?

The law allows almost any legal notice required under Florida's Residential Landlord and Tenant Act (Chapter 83) to be sent by email, including:

• 3-day notices to pay rent or vacate

• 7-day notices to cure lease violations

• Lease non-renewal or termination notices

• Security deposit claim notices

• Pest control/extermination notices

• Landlord's name and address disclosures

This gives both Florida landlords and tenants a faster, trackable way to manage important communication while still complying with the law.

Opting In Is Optional

Email notices are not automatic. They don't have to if either party doesn't want to use email. The addendum allows each side to opt in or out, and either party can change their mind later by providing written notice.

That means even if you agreed to email notices at the start of the lease, you can revert to paper delivery at any time.

Delivery and Proof

Once an email notice is sent to the agreed address, it is legally considered delivered at the time of sending, as long as the message doesn't bounce back. If it does, then delivery didn't happen, and the sender must use a different method.

To avoid disputes, the law requires landlords and tenants to keep a copy of the sent email and proof of delivery, such as a timestamp or email receipt. This provides a digital paper trail that helps prevent miscommunication.

Email Doesn't Replace Traditional Methods

Even with this change, traditional notice methods like mail or hand delivery are still valid. Email is an additional option for those who prefer digital communication. Florida tenants who don't feel comfortable with email can stick with paper notices, and landlords must respect that choice.

Why This Matters

For landlords and property managers, this update offers:

• Faster communication for things like late rent notices or lease renewals

• Cost savings by reducing printing and postage costs

• Clear documentation of when notices are sent and received

• Fewer disputes over timing or lost mail

For Florida tenants, this means quicker notice delivery and the convenience of checking rental communications by phone or computer, while maintaining the option to use traditional methods if preferred.

Best Practices for Landlords and Property Managers

To prepare for this new law, Florida landlords and property managers should:

• Update lease templates to include the optional email notice addendum

• Train staff on how to offer and explain the option to tenants

• Use property management software or email systems that save sent records

• Maintain up-to-date email contacts and respect opt-outs

Providing email notices isn't just about speed—it's about reducing risk and improving communication with tenants.

Example Scenario

Let's say a tenant signs a lease on July 2, 2025, and opts into email notices. On September 1, the tenant misses rent. That same day, the landlord sends a 3-day notice to pay or vacate via email at 10:00 a.m. If the email doesn't bounce, the law considers the notice delivered immediately at 10:00 a.m.—no need to wait for mail delivery.

Now, the tenant's 3-day window to pay begins immediately. If a dispute arises, the landlord can show a copy of the email and timestamp, proving legal delivery.

My Take

This is a smart and much-needed update. Real estate has been slow to adapt to how people communicate today. Most of us live on our phones, and email is one of the primary ways we stay connected, especially regarding time-sensitive matters.

Allowing legal notices to be sent by email is a practical step forward. It respects how modern renters and property managers operate and helps eliminate delays and confusion that often come with traditional mail. This is an excellent step toward making real estate more efficient and digital-friendly.

And I'd love to see text messaging added next. If both parties consent, why not allow texts for specific notices? We already use them to confirm showings, report maintenance issues, and coordinate move-ins. It's time real estate law caught up with the way people communicate in real life.

Final Thoughts

This Florida landlord and tenant law update is a smart move toward convenience and clarity in rental communications. By allowing legally required notices to be emailed—with consent—both landlords and tenants gain flexibility, faster notice delivery, and better documentation.

But remember: email notice is optional, not mandatory. Both parties must agree in writing. And if something goes wrong—like a bounced email or a change of heart—traditional notice methods are still available.

Frequently Asked Questions (FAQ)

When does the new email notice law take effect in Florida?

The law takes effect on July 1, 2025. From that date, landlords and tenants can send legal notices via email if both sides have signed the proper lease addendum.

Is email now required for landlord-tenant notices?

No. Email is entirely optional. Both the landlord and the tenant must agree in writing to use it. If either party doesn't agree, notices must still be delivered by traditional methods.

What needs to be included in the lease addendum?

The addendum must include valid email addresses, clearly state that email communication is optional, and explain how either party can opt out or update their email anytime.

What happens if the email bounces or fails to send?

If an email is undeliverable, it does not count as legally delivered. The sender must then provide the notice using another valid method, such as mail or hand delivery.

Are there any notices that can't be sent by email?

No. Once both parties have opted in, all notices allowed under Florida landlord-tenant law—including rent demands, lease terminations, and deposit claims—can be sent by email.

Can someone change their mind after agreeing to email notices?

Yes. Either party can opt out or change their designated email address by providing written notice. The change takes effect once the notice is delivered.

Should a copy of each email notice be saved?

Yes. Anyone sending a legal notice by email should keep a copy and proof it was sent, such as a timestamp or delivery confirmation.

Full Text of the Law: Section 83.505 – Florida Senate Enrolled Bill PDF