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A Step-by-Step Guide for Landlords: After Signing a Lease for Renting a Condo in Miami

Congratulations! You've secured a new tenant! Once the lease is signed, there are several steps that landlords should be aware of to ensure a smooth transition for the tenant and minimize any potential issues. This article will provide an in-depth look at the next steps landlords should expect after signing a lease with a tenant when listing a condo for rent.

This article discusses what landlords should expect until the lease starts after signing a lease.

Tenant Application Process with the Condo Association

After the landlord and tenant sign a lease, the tenant will be instructed to apply to the condo association. The tenant will need to deal directly with the condo association. The landlord or agent must provide the tenant with the condo association's information or the community's property manager.

The application process typically requires tenants to pay an application fee and may include a credit and background check. In some cases, the association may also require an interview. It is important to note that tenants are allowed to move into the condo once they receive approval from the association. If the association denies the tenant's application, they must explain, and the lease becomes null and void.

Keep Utilities On until Tenant Takes Possession

Landlords should keep the utilities on until the tenant takes possession of the unit. This is important because the tenant must inspect the unit and test appliances, lights, air conditioning, water, and other systems before moving in. Turning off the electricity in certain areas, such as Miami, can lead to mold growth and other issues. By keeping the utilities on, landlords can ensure that the unit is in good working order and ready for the tenant's move-in.

Deliver the Property in the Same Condition

Landlords are responsible for delivering the property in the same condition as when the tenant viewed it unless they agree to make changes, updates, or cleaning. This means the landlord should ensure that the property is clean and damage-free and all systems are working. Documenting the property's condition with photos or videos is essential to avoid disputes over damages later on.

Conduct a Walkthrough

Once the association approves the tenant, they must conduct a property walkthrough. This is when the tenant will inspect the unit and make a note of any issues or damages. The landlord, listing agent, or property manager may go through a move-in checklist with the tenant to ensure everything is in order. If repairs need to be made, it is up to the landlord and tenant to agree.

Landlords should be prepared to make necessary repairs or address issues before the tenant moves in. By doing so, they can avoid potential disputes and ensure that the tenant has a positive move-in experience.

Collect Move-in Costs and Rent

The tenant must pay the move-in costs with a money order or cashier's check. The listing agent will collect the funds and deposit them into the landlord's account. Alternatively, they may do an instant transfer to the landlord. Personal checks are not recommended because of the possibility of the check bouncing.

The tenant will receive their keys, and the lease will officially begin. Landlords should consider allowing tenants to pay move-in costs and rent digitally to save time and reduce the risk of payment issues.

Commission for Real Estate Agent

The real estate agent's commission can only be deducted from the first month's rent. The tenant may make the first month's rent out to the agent's brokerage to help save time, or they can pay the first month's rent to the landlord and then pay their agent's broker. Landlords need to discuss the commission process with the real estate agent ahead of time and ensure that it is included in the lease listing agreement.

Provide a Welcome Letter

Landlords should provide a welcome letter to the tenant, including important information such as how to contact them, pay rent, and any other relevant details about the property. This can be in the form of an email or a physical letter. A welcome letter can help tenants feel more comfortable and informed about their new living arrangements.


Renting out a condo can be profitable for landlords, but it requires careful planning and attention to detail. After signing a lease with a tenant, there are several steps that landlords should be aware of to ensure a smooth transition and minimize any potential issues. By following these steps, landlords can ensure that the tenant has a positive move-in experience and that the rental process goes smoothly.


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