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Mastering Landlord Habits: The 6 Essential Habits of a Great Landlord

Updated: Jun 25, 2023

As a landlord, cultivating good habits is crucial for successful property management and fostering positive landlord-tenant relationships. This article will explore the six essential habits that make a good landlord. From effective communication to financial responsibility, these habits will help you become a more efficient and respected landlord.

In this article, we will cover the following habits:

Thorough Tenant Screening

Thorough tenant screening is essential for selecting responsible and reliable tenants who fulfill their lease obligations. Proper screening minimizes the risk of late payments, property damage, or other issues arising from renting to unsuitable tenants.


  • Conducting background and credit checks helps assess a tenant's financial responsibility and history.

  • Checking references from previous landlords provides insights into their behavior and reliability as tenants.

  • Interview prospective tenants in person or virtually.

Effective Communication

Effective communication is the foundation of any successful landlord-tenant relationship. By maintaining open lines of communication, you can address concerns, resolve issues, and keep tenants informed. Prompt and clear communication helps build trust and fosters a positive living environment.


  • Responding promptly to tenant inquiries and maintenance requests shows your commitment to their needs.

  • Sending regular updates about property-related matters, such as renovations or changes in policies, keeps tenants informed and involved.

Regular Property Maintenance

Regular property maintenance ensures the longevity of your property and keeps tenants satisfied. By addressing repairs promptly and conducting routine inspections, you can identify and resolve issues before they become significant problems.


  • Creating a maintenance schedule helps you stay organized and proactively handle repairs and inspections.

  • Hiring licensed and reliable contractors for maintenance tasks ensures the quality of the work and minimizes future complications.

Fair and Transparent Policies

Establishing fair and transparent policies is crucial for setting clear expectations and maintaining a harmonious landlord-tenant relationship. Transparent policies help prevent misunderstandings and conflicts between you and your tenants.


  • Clearly outlining rent payment methods, due dates, and consequences for late payments in the lease agreement ensures mutual understanding.

  • Communicating pet policies, maintenance responsibilities, and any specific rules in a transparent manner helps tenants know what is expected of them.

Financial Responsibility

Being financially responsible as a landlord is essential for managing your properties effectively. By keeping accurate records, budgeting, and setting aside funds for unexpected expenses, you can ensure the financial stability of your rental business.


  • Maintaining detailed records of income and expenses helps track cash flow and identify areas for improvement.

  • Creating a budget for regular maintenance, repairs, and renovations ensures you allocate funds appropriately and avoid financial strain.

Responsive and Respectful Approach

A responsive and respectful approach to property management helps create a positive atmosphere and builds trust with your tenants. You foster a respectful and cooperative relationship by addressing their concerns promptly and treating them with respect.


  • Responding to repair requests promptly and keeping tenants informed about the progress demonstrates your commitment to their comfort and satisfaction.

  • Providing proper notice for property inspections or access shows respect for their privacy and rights as tenants.


Developing good landlord habits is crucial for successful property management. You can become a trusted and respected landlord by implementing effective communication, thorough tenant screening, regular property maintenance, fair policies, financial responsibility, and a responsive and respectful approach. Incorporate these habits into your daily practices to create a positive living environment for your tenants and achieve long-term success.

Frequently Asked Questions

How can I improve my communication with tenants?

Set clear communication channels, establish response time expectations, and provide regular updates on property-related matters.

What should I look for when screening potential tenants?

Conduct thorough background and credit checks, verify income, and contact previous landlords for references. A credit score of at least 640 and income of at least three times the rent is ideal.

How often should I perform property maintenance?

Create a maintenance schedule for regular inspections, once every quarter is ideal and address repairs promptly.

How can I ensure fair policies?

Clearly outline policies in the lease agreement and communicate them transparently to tenants.

How can I manage my finances effectively as a landlord?

Maintain accurate financial records, create a budget for expenses, and set aside funds for unexpected costs.


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