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Combating the Surge in Fraudulent Rental Applications: A Private Landlord's Guide

A recent National Multifamily Housing Council and National Apartment Association survey revealed that the alarming surge in fraudulent rental applications has become a significant concern for private landlords. With over 93% of landlords experiencing fraud in the past year, it's essential to understand and adopt effective strategies to mitigate these risks​​. This article focuses on practical, individualized approaches that private landlords, often without staff, can implement to safeguard their properties.

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Understanding the Current Landscape of Renter Application Fraud

Recently, the rental market has been shaken by an alarming surge in fraudulent rental applications, revealing a troubling trend that poses significant challenges for landlords and property managers. A comprehensive survey by the National Multifamily Housing Council (NMHC) sheds light on the magnitude of this issue, with an overwhelming 93% of respondents reporting instances of fraud in the last year alone.

  1. Extent of the Problem: The NMHC survey, which included 75 owners and managers, found that 93% had experienced fraud in the past 12 months. Estimates suggest fraudulent applications have increased by about 40% in the last year​​.

  2. Forms of Fraud: The prevalent forms of fraud include identity theft and falsification of documents. Over 84% of landlords reported receiving fake pay stubs or identification, and 70% witnessed identity theft in applications​​.

  3. Impact on the Market: This fraudulent activity impacts landlords and inflates costs for honest renters. The average respondent in the NMHC survey reported $4.2 million in bad debt due to unpaid rent from fraudulent applications​​.

  4. Challenges in Law Enforcement: The complexity of determining jurisdiction and identifying perpetrators makes law enforcement challenging. Often, fraudulent applicants disappear or "ghost" landlords, leaving them with limited recourse through clogged court systems​​.

Strategies for Avoiding Renter Application Fraud

In response to the escalating problem of fraudulent rental applications, landlords and property managers must arm themselves with a robust set of strategies to mitigate risks and safeguard their properties. Here are some things that private landlords can do to spot a fraudulent application.

  1. Develop a Verification SOP: Create a detailed SOP that outlines step-by-step procedures for verifying applicant information, including employment, income, and identity verification. This SOP should detail the methods for direct contact, the type of information to be verified, and the documentation required from applicants.

  2. Enhanced Verification Processes: Implement rigorous verification processes for all applicants. This includes confirming employment and income through direct contact with employers and verifying identification documents with advanced tools.

  3. Utilizing Technology: Invest in technology that helps in detecting falsified documents. Software that can cross-reference and validate information with public and private databases can be invaluable.

  4. Collaboration with Law Enforcement: Establish a relationship with local law enforcement. Reporting fraud can help create a broader awareness and possibly lead to better enforcement strategies.

  5. Legal Consultation: Consult with legal professionals to understand the rights and obligations of a landlord. They can guide lawful ways to handle suspected fraudulent applications.

  6. Community Networking: Engage in networking with other landlords and property managers. Sharing experiences and knowledge about fraudulent practices can help in staying updated on the latest scams.


For private landlords, the challenge of renter application fraud is formidable but manageable with the right approach. Personal involvement, technological assistance, legal knowledge, and community engagement can significantly mitigate the risks associated with fraudulent rental applications. By being vigilant, informed, and proactive, private landlords can protect their investments and contribute to a more secure and trustworthy rental market.


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